Minutes: February 2004
Wednesday 4 February 2004
held at Civic Offices Committee Room 2
Present: Barrie, Doug, Helen, James, Jane, Jase, Keith, Liz, Matthew, Nick, Robin and Sharon
| Item | Action | |
|---|---|---|
| 1 | Apologies for Absence, Tony, Sally, Annette, Sue. It was agreed that apologies from Councillors would not be recorded, but that the group would welcome elected members attendance. | |
| 2 | Minutes of the Last Meeting, agreed. | |
| 3 | Matters Arising
Following the Worlds Aids Day on December 1st a total of £61 was collected and donated to the Terrance Higgins Trust. A further £61 was donated to Christian Aid |
|
| The next Advisory Forum will be on the 9th February at 12.45 | ||
| The Equalities Launch Lunch will be on 24th Feb and it was suggested that Sue should represent us. | Sue | |
| 4 | Brainstorming on Publicity and Web site | |
| 4.1 | Jase gave some examples of existing web sites relating to LGBT type issues. The likely cost will be £340 for design and Jase’s colleague will come up with 2 examples. | Jase |
| 4.2 | It will also cost £70 per year as host costs. | |
| 4.3 | A further £20 per hour for administration costs would be made. | |
| 4.4 | Jase said that he was very happy with the work that has been done for Gay Men’s Health. | |
| 4.4 | James said that it was important to get the website launched as soon as possible. | |
| 4.5 | Matthew suggested that the name could be LGBT Swindon Coalition, and that the “Swindon” be handwritten. | |
| 4.6 | The Website designer should be able to provide all the relevant, necessary links. | |
| 4.7 | Jase said that he and Matthew would meet and get the original launch dealt with, even if its just the front page, we can build on it afterwards. | Jase Matthew |
| 4.8 | It was suggested that we should have our mission statement and objectives on the front page, but it should not be war and peace. | |
| 4.9 | Jane said she would email the mission statement to Matthew. | Jane |
| 4.10 | We need to get our own logo rather than be predictable and use the Freedom Flag. Web designer to be commissioned to design this. | |
| 4.11 | With regards to the card that was produced by Jane it was agreed that all we need is the website address on it, it would also be a good idea if we had consistency of design and brand with the card, posters and website. | |
| 4.12 | Nick suggested that the phone number should be the Coalition Administrator. | |
| 5 | Review Terms of Reference
It was agreed that this would be carried forward to the next meeting. |
|
| 6 | Roles and responsibilities of Chair and Vice-chair | |
| 6.1 | The roles were discussed, in a session led by Paula at a workshop of the Group back in September 2003. Matthew suggested that these should be circulated again, and the content could again be agreed. | Matthew |
| 6.2 | It was mentioned that Annette was quite willing to look after the role of Treasurer for our Coalition, even though the role would be somewhat clipped, and focus largely on communicating the expenditure along with forecasting. | |
| 6.3 | It was agreed that it would be a healthy addition to the roles. | |
| 6.4 | It was further agreed that we would continue for the next six months to adopt a revolving chair, as no one felt able to commit themselves to the time element required to take up the position. | |
| 6.5 | It was voted on and the result was 5 in favour and 1 against. | |
| 7 | Hate Crime Forum update
Jase is holding the next meeting at the Civic Offices from 12.00 till 2.00 on Tuesday 10th February. No further updates |
|
| 8 | AOB
Helen was thanked for chairing the meeting, and the meeting closed at 9.00 pm. |
|
| 9 | Date of the next meeting is: Wednesday 3rd March at 7pm in CR2 |
